Authors Guidelines

During the conference on 25 – 29 October 2021, each Presenter is requested to join his/her session in order to give their presentation live and to be online to answer questions from the audience. Otherwise, the paper might not be published in IEEE Xplore.

Presenters will be also requested to submit a pre-recorded video of their talk from 18 October 2021. On that day, presenters will receive an email from Whova, containing an online form for filling in your bio and completing your profile, as well as a link to submit your video.

Important for Demo Sessions Presentation of demos are also to be made live and should highlight how the demo is running. Yet it is not requested that the demo itself is played live. To that aim, the presentation should include video captions to highlight the various steps in the demo.

It is highly recommended to join the session 5 minutes before the session starts to check that each presenter is on, and in case there is a need of swapping between presentations in the session. Be aware that pre-recorded video of presentation are NOT meant to be played during the Session.

We strongly recommend speakers to check if they are assigned to their proper paper session in the program page, and to notify the organizers if you are not the presenter of the paper or won’t be able to be present on that day.

If that is the case, you should send an email containing all the information (Full name, email, affiliation, country) about the final presenter who will replace your Whova profile account, please note that you won’t be able to access the conference content anymore. Otherwise the presenter should register for the conference with the participant rate so that both of you can have access.

Below are the exact duration of videos and Q&A sessions depending on the paper type:

Duration of video files:

  • Full papers presentation video: 25 min
  • Mini conference papers presentation video: 17 min
  • Demo presentation video: 12 min
  • Poster presentation video: 7 min

Duration of the Q&A sessions on Webex:

  • Full papers: 5 min
  • Mini conference papers: 4 min
  • Demo papers: 3 min
  • Poster papers: 3 min

Instructions for Video Recording

Videos should contain a prominent view of the presentation slides along with audio of the spoken presentation. Optionally videos may contain a shot of the speaker's head for increased engagement. (This shot should be thumbnail-sized and overlayed on the slide images as shown in this Youtube video here.) Many presentation software allows recording audio and video directly in the application and can export appropriate video files. Please see the notes below for detailed instructions for PowerPoint and KeyNote. If you use a different application, please see the notes under Other Options.

Recommendations:

  • format: MPEG-4 (.mp4)
  • aspect ratio: 16:9
  • resolution: 720p
  • better to be less than 250MB
  • duration depending on your paper type, check above information
PowerPoint
  1. Follow these instructions to add audio (and optionally video) to your slides.
  2. Follow these instructions to generate a MPEG-4 (.mp4) file from your slides and audio/video.
  3. Alternatively, you can follow this video tutorial which goes through both of these steps. Also, see this video tutorial if you like.

Other Options

  1. Record your screen (and microphone) while giving the presentation.
  2. As a last resort, and only if you are comfortable directly editing video, you can export your slides as images, record an audio track, and combine the two.